In today’s fast-paced business world, effective time and expense tracking is essential. As remote work expands and companies seek greater efficiency, the need for advanced tracking solutions continues to grow. In 2025, software providers are raising the bar with intelligent automation, seamless integrations, and user-friendly designs. Whether you’re a freelancer, small business, or an enterprise, selecting the right tool can save you time, money, and administrative headaches.
Here are the 4 best time and expense tracking software tools to consider in 2025.
1. Harvest
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Harvest remains a popular choice among freelancers and teams for its intuitive interface and versatile features. It offers efficient time tracking and expense logging, along with detailed reporting that makes billing and budgeting seamless.
Key features:
- Easy-to-use time tracking via browser extensions, desktop, and mobile apps
- Expense capture with image upload and currency flexibility
- Powerful report generation with visual analytics
- Integration with tools like Trello, Slack, and QuickBooks
Harvest’s strength lies in its ability to serve both individuals and large teams with equal ease. It also offers invoicing tools, making it an all-in-one solution for freelancers and service-based businesses.
2. Clockify
Clockify is one of the most comprehensive free time tracking solutions on the market. It appeals to companies of all sizes due to its scalable features and generous free-tier offering. It’s perfect for monitoring team productivity across multiple projects.
Key features:
- Unlimited time tracking projects and users with the free plan
- Customizable dashboard and detailed project-based reports
- Billable hours tracking and exportable timesheets
- Extensive integrations with Asana, Jira, and Monday.com
Clockify also includes automatic idle detection, reminders, and GPS tracking for field teams. These tools help managers optimize time usage and stay on top of expenses.
3. FreshBooks
FreshBooks continues to evolve as one of the best options for small businesses, especially when it comes to combining accounting with time and expense tracking. The software is designed with service-based businesses in mind.
Key features:
- Integrated expense management with receipt scanning
- Automated invoicing and late payment reminders
- Time tracking for each project or client task
- Financial reports including profit & loss, sales tax, and time entry summaries
Ideal for consultants, agencies, and solopreneurs, FreshBooks ensures you not only track your time and expenses, but also get paid faster with its all-in-one billing tools.
4. Everhour
Everhour stands out with its deep integration into project management platforms. It’s especially favored by teams that work within tools like Asana, ClickUp, or Trello and want native time-tracking functionality without switching between apps.
Key features:
- Seamless integration with popular PM tools
- Accurate team performance insights
- Project budgeting, task estimation, and real-time tracking
- Custom templates and client-ready reports
Everhour is ideal for agile teams and project managers who need precise control over tasks and time usage. Its visibility and forecasting tools help keep projects on schedule and within budget.
Conclusion
The best time and expense tracking software will support your team’s needs and enhance productivity. Whether you’re a solo entrepreneur or part of a global team, solutions like Harvest, Clockify, FreshBooks, and Everhour offer tailored features to help you stay organized and profitable in 2025.
FAQ
Q1: What should I look for in time and expense tracking software?
Key factors include ease of use, mobile accessibility, integration capabilities, robust reporting, and real-time tracking features.
Q2: Can these tools integrate with accounting software?
Yes, most of the software listed, like FreshBooks and Harvest, offer integrations with major accounting tools including QuickBooks, Xero, and Wave.
Q3: Are these tools suitable for freelancers?
Absolutely. Freelancers can benefit greatly from the time tracking, invoicing, and client management tools offered by these solutions—especially Clockify and Harvest.
Q4: Do any of these apps offer a free plan?
Clockify offers one of the best free plans in the industry, with unlimited projects and users.
Q5: Which is best for large teams?
Everhour is particularly well-suited for large teams due to its advanced integration with project management platforms and insightful dashboards.
